Business

Matters

Notarial for Business

Adrian Falck is a Solicitor and Partner of Preston Redman who is dual qualified as a Notary Public.

He is qualified to authenticate documents for use abroad. If you or your company own property or have other dealings in a foreign country he will be able to assist you with the documentation you are sent to sign. He can arrange for legalisation in accordance with Hague Convention and the specialist requirements of countries which have their own alternative procedures.

Notarial work is undertaken by “Adrian Falck Notary Public’ which is independent of Preston Redman LLP and is regulated through the Faculty Office of the Archbishop of Canterbury and not by the Solicitors Regulation Authority.

Fees

Notarial fees are calculated on a time basis at my notarial hourly rate of £285, subject to a minimum fee of £95. I will provide you with a fee estimate upon sight of the documents to be notarised and the requirements of the receiving jurisdiction.

The fee charged may include time spent on preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, arranging legalisation and record keeping.

If I am being asked to provide a certified copy of a document, I will verify the document with the issuing authority who may charge a separate fee.

Depending upon the nature of the matter, I may need to obtain documents from Companies House, the Probate Registry or the like who may charge a separate fee.

If a document is prepared other than in English, I may require a formal translation, which would be chargeable separately.

Some documents require legalisation before they will be accepted for use in the receiving jurisdiction by obtaining an Apostille through the UK Foreign and Commonwealth Office (FCO) and, for some countries, additional legalisation is required through the relevant embassy or consulate. The FCO charge £30 + £5.50 courier fees to issue an Apostille using their standard service (2-10 working days), however if you require this more quickly or need additional legalisation I will obtain an estimate of legalisation fees using consular agents. I charge an administration fee of £15 to arrange legalisation either with the FCO or through consular agents.

Service Information

Each notarial matter is different and the requirements will vary according to whether the client is a private individual or a company. Some of the typical key stages are likely to include:

  1. Receiving and reviewing the documents to be notarised together with any instructions you may have received
  2. Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)
  3. Checking the identity, capacity and authority of the person who is to sign the document
  4. If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions.
  5. Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly
  6. Drafting and affixing or endorsing a notarial certificate to the document
  7. Arranging for the legalisation of the document as appropriate
  8. Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019

Redress

I am insured under a professional indemnity policy for at least £1,000,000.00.

Complaints and Regulatory Information

1. My notarial practice is regulated through the Faculty Office of the Archbishop of Canterbury: 

The Faculty Office

1, The Sanctuary

Westminster

London  SW1P 3JT

Telephone 020 7222 5381                  Email Faculty.office@1thesanctuary.com      Website http://www.facultyoffice.org.uk

2. If you are dissatisfied about the service you have received please do not hesitate to contact me. 

3. If I am unable to resolve the matter you may then complain to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office.  This procedure is free to use and is designed to provide a quick resolution to any dispute. 

4. In that case please write (but do not enclose any original documents) with full details of your complaint to :- 

Christopher Vaughan

Secretary of The Notaries Society

P O Box 7655

Milton Keynes

MK11 9NR

Telephone: 01908 803527

Email: secretary@thenotariessociety.org.uk

If you have any difficulty in making a complaint in writing please do not hesitate to call the Notaries Society/the Faculty Office for assistance. 

5. Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of 6 months from the date you first notified me that you were dissatisfied, make your complaint to the Legal Ombudsman*, if you are not happy with the result :  

Legal Ombudsman

P O Box 6806

Wolverhampton   WV1 9WJ 

Tel : 0300 555 0333    Email :  enquiries@legalombudsman.org.uk                         Website :  www.legalombudsman.org.uk 

6. If you decide to make a complaint to the Legal Ombudsman you must refer your matter to the Legal Ombudsman :- 

• Within six months of receiving a final response to your complaint and

• Six years from the date of act/omission; or

• Three years from when you should reasonably have known there was cause for complaint (only if the act or omission took place more than six years ago) 

The act or omission, or when you should have reasonably known there was cause for complaint, must have been after 5th October 2010. 

*certain kinds of commercial entities are not eligible to make a complaint to the Legal Ombudsman – please refer to the Legal Ombudsman Scheme Rules or consult the Faculty Office.

 

.